For Authors

Abstract Submission

Abstract Submission

Abstract submission is now open! Submit your abstracts by December 2nd, 2026.

Call for Papers

We invite you to submit abstracts for contributed oral and/or poster presentations at IPAC'27. All scientific contributions to IPAC’27 will be managed using the JACoW Indico system.

Please carefully read through the instructions below before submitting your abstract. The abstract submission deadline is December 2nd, 2026. Abstracts submitted after this date will not be considered for presentation at the conference.

Submission Instructions

Check your JACoW account

All submitting authors should own an account within the JACoW Repository before submitting an abstract. First, determine if you have a JACoW Indico account, if not, follow the instructions and eventually create an account. Please refer to the JACoW webpage for more detailed instructions.

It is important that author information, including email address and main affiliation, is up to date. This information will be used in the Indico system for correct indexing in the abstract booklet and the conference proceedings.

Submit abstract

Use the JACoW account to login the IPAC'27 indico site and Submit your abstract(s) by clicking on the “Submit new abstract” link and following the JACoW documentation

Abstract formatting

📝

Title

Enter the title of the abstract, using sentence case. Use capitals only where appropriate, as for acronyms or SI units.

For example: The EXP experiment running at 4 GeV

🎤

Contribution Type

  • Please choose “Poster presentation”. If you are willing to be selected for an oral presentation, please indicate the check box "Consider for a contributed oral presentation".
  • The Scientific Programme Committee will select contributed oral contributions only from the abstracts with the check box checked.
📄

Content

The description, or abstract text, is needed here. Please describe what you intend to present at this conference:

  • Text should not exceed 1200 characters.
  • Enter plain text only, avoid using Greek symbols, superscripts or subscripts, LaTeX, Markdown etc.
  • Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field.
🧷

Footnotes/Funding Agency

Footnotes may not exceed 200 characters, so be judicious and concise in your use of references. Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each. Enter funding agency information in this field. This field should not be used to request sponsorship at the conference.

🏷️

Classification of Abstracts (tracks)

  • All contributions are grouped by Main and Sub Classification. It is authors’ responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference programme.
  • A description of the scope of the classifications is provided to help authors with this task (see the Main and Sub Classifications section).
👬

Entry of Co-authors

  • Please follow the JACoW page "How to submit an abstract" to enter all your co-authors. Failure to do so will result in their exclusion from the author index in both the conference programme booklet and in the proceedings.
  • Please note that only the main (first) author must be present in the “Authors” section of the abstract’s authors list in Indico. All other authors need to be added as “Co-authors.”
🎯

Presenter/Speaker Identification

  • It is assumed that the (main/first) author or the one marked as “speaker” (presenter) in Indico would be willing to submit a paper for the conference proceedings.
  • If a person other than the submitting author would present the paper, this should be indicated on this page. Only one person should be marked as "speaker" for a contribution.

Notification of Acceptance

Right after submission the main author/submitter only will receive an automatic email from the system acknowledging the reception of the abstract.

Notification of the acceptance of contributions for presentation at the Conference will be sent via email in late January 2027.

Abstract withdrawal

Authors can withdraw abstracts independently until they are accepted as contributions in the program. If you need to withdraw your contribution after that time, please contact the IPAC’27 scientific secretariat specifying your abstract title and ID.

Support

Please contact the IPAC'27 Scientific Secretariat if you have questions about managing your abstracts.