Attendee Health and Safety Guidelines

We look forward to seeing you at IPAC'27! The health and safety of all attendees is our primary goal. To ensure the well-being of all event participants, we have assembled the following guidelines to provide a safe and enjoyable experience.

General Guidelines

As a general rule, please use common sense when traveling to and attending the event. If you need assistance at any time, please reach out to conference staff or the Local Organizing Committee.

Before the Event

Travel

Be sure to write down the name and contact information of the event venue and your hotel.

Share Your Plans

• Advise a family member or friend of your travel plans, including the dates you will be gone, how you will travel to the meeting, and where you are staying
• Research your destination and review requirements for entry/exit, visa requirements, local laws, customs, medical care, etc.
• If traveling internationally, note the location of your home country's embassy or consulate
• Inform your bank and credit card companies of your travel plans and familiarize yourself with the local currency
• Keep medications in your carry-on luggage

Safety

• Make at least two photocopies of all your travel documents (passport, driver's license, credit cards, etc.)
• Leave one copy with a trusted person at home and carry the other separately from your original documents
• Keep your passport separate from your wallet to avoid theft
• Do not carry your passport in your back pocket

Health

The World Health Organization (WHO) offers the following health guidance to help you prepare for your trip:

• Read up on your destination (local diseases, packing recommendations, and preventative medications)
• If traveling internationally, contact a travel medicine center or a physician, preferably 4–8 weeks before departure to receive any required vaccinations
• Obtain prescriptions for your medications and assemble a suitable medical kit
• Visit the WHO website for any travel advisories for your destination prior to your trip

During the Event

Safety

Protect Your Identity

• Wear your name badge only inside the meeting and conference facility
• Remove and secure your name badge when going to and from the meeting
• When disposing of your name badge, scratch out or destroy your name and QR code to protect your personal information

Plan for an Emergency

• Be aware of your surroundings and know where the nearest exits are located
• Use the buddy system: exchange contact information with another attendee and agree on a meeting location in case of emergency
• See something, say something: report any safety or security concerns to conference staff immediately

Secure Your Belongings

• Keep a close eye on your belongings at all times
• Avoid leaving bags on the ground or over the back of your chair
• Report any lost/stolen property or ID documents immediately to local authorities and promptly cancel any lost or stolen credit cards
• Do not leave beverages unattended and do not accept food or drinks from people you do not know
• Lock your vehicle and secure any valuables
• Do not indicate your room number on your hotel key

Health

• If you or a fellow participant require medical assistance during the event, immediately inform event staff or call emergency services 911
• Carry documentation of medications, allergies, and blood type. Wear your medical alert bracelet if you have one
• Follow standard hygiene practices to prevent the spread of infectious diseases:
• Wash your hands frequently with soap and water for 20 seconds or use an alcohol-based hand sanitizer
• Cover your mouth with flexed elbow or tissue when coughing and sneezing
• If you have fever, cough, and difficulty breathing, seek medical care early
• Stay informed and follow advice given by your healthcare provider

Emergency Contacts

In an emergency, always call 911 immediately.

If you hear an alarm, please evacuate the facility immediately in a calm and orderly fashion. Pay close attention to your surroundings and follow all directions from emergency personnel and event staff.

Local Hospitals with Emergency Rooms